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Automation · Integrations · Custom softwareTaking on new projects

We makeBusyworkDisappear.

Automation, integrations and custom software that turn repetitive work into systems that just work.

Let's automate your workflowExplore what we build
A tangled manual process passes through RJ Automations and comes out as three clean automated outcomes.RJ
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§ 02The problem

Your team wasn’t hired to do busywork.

  1. 01

    Typing the same data into three places

    form → sheet → CRM → invoice

  2. 02

    Tools that never talk to each other

    six tabs open, zero sync

  3. 03

    Reports rebuilt by hand every Monday

    copy, paste, pray

  4. 04

    Follow-ups that live in someone’s memory

    “did anyone reply to them?”

  5. 05

    The spreadsheet only one person understands

    and they’re on leave

None of this is anyone's fault. It's what happens when a growing team stitches tools together with good intentions and copy-paste. The fix is rarely another app — it's a well-designed system connecting the ones you have.

§ 03What we do

Three ways
to get your time back.

Most projects combine all three. We start with the smallest change that removes the most work, then build outward from there.

01

Workflow Automation

Eliminate repetitive tasks and manual handoffs.

We map the steps your team repeats every day, then let software carry them from start to finish — approvals, reminders, notifications, file handling and status updates included.

  • Form submissions routed, logged and acknowledged automatically
  • Scheduled reminders and follow-ups that never forget
  • Documents and invoices generated from data you already have
  • Approval chains with clear owners and audit trails
Fig. 01
02

Integrations & Systems

Connect the tools and data you already use.

Your CRM, accounting, email, storage and spreadsheets should share one version of the truth. We connect them through reliable APIs and sync logic, so information moves once and stays correct.

  • Two-way sync between spreadsheets, CRMs and databases
  • Payment and accounting data reconciled without copy-paste
  • Webhooks and APIs connecting off-the-shelf tools
  • Clean, central data that reports can actually trust
Fig. 02
03

Custom Software

Tailored web apps, dashboards and operational tools.

When off-the-shelf tools stop fitting, we design and build focused software around how your team actually works — portals, dashboards and internal tools that feel obvious to use.

  • Internal dashboards showing the numbers that matter today
  • Client and parent portals with secure access
  • Booking, intake and operations tools built for one job
  • Lightweight admin panels on top of existing data
Fig. 03
See every service in detailno jargon, promise

§ 04How we work

Understand first.
Build second.

We never start with a tool. We start with how the work actually happens — then design, build, test and refine until the busywork is gone and stays gone.

  1. 01

    Discover

    We sit with the real workflow — not the version in the handbook.

    Short conversations and walkthroughs to see where time actually goes.

  2. 02

    Design

    We sketch the simplest system that removes the work.

    A plain-English plan with flows, tools and trade-offs before any code.

  3. 03

    Build

    We implement it carefully, in small testable pieces.

    You see progress early and can change direction while it is cheap.

  4. 04

    Deploy

    We launch alongside your team and test with real data.

    Handover notes, training and a clear owner for every moving part.

  5. 05

    Improve

    We measure what changed and refine what didn’t.

    Systems evolve with your business instead of quietly rotting.

…and back to Discover. Systems should keep getting better.

§ 05Who we help

Small teams.
Big piles of admin.

wherever your team sits —

we work remotely with teams in India and internationally. The problems below are examples of what we can solve — not past client claims.

Schools & education teams

Teachers and administrators lose hours to admissions paperwork, attendance follow-ups and parent communication that could run on rails.

  • Admission enquiries arriving by phone, email and paper forms

    One intake form feeding a shared tracker with automatic acknowledgements

  • Fee reminders sent manually, one parent at a time

    Scheduled, polite reminders triggered by real payment status

  • Report cards assembled by hand from several spreadsheets

    Marks collected once and documents generated in a single click

§ 06Selected work

Proof, not
promises.

built for a real school

Three systems running in a working school today: live bus tracking, anonymous feedback and a parent-facing journal. Plain descriptions, with no inflated numbers.

Calls & notesLive GPS dashboardAutomatic stop log
Education · TransportCustom Software

Every school bus, tracked automatically

Challenge
Knowing which bus was on which route, and when it reached each stop, meant phone calls and manual records.
Solution
A web dashboard that reads GPS data from the buses every minute, matches each vehicle to its route by the stops it passes, and logs every stop arrival. No manual dispatch step.
Outcome
In daily use for real school trips, tracking 14 buses with a permanent log of every stop.

React · Supabase · Vercel

Forms & sheetsEncrypted web formTeacher reports
Education · FeedbackWorkflow Automation

Anonymous teacher feedback, at lab scale

Challenge
Collecting teacher evaluations from hundreds of students, anonymously and reliably, then producing a report for every teacher.
Solution
A web form students complete in the computer lab, with responses encrypted before they are stored, a locked-down admin dashboard, and PDF and Excel reports generated for each teacher.
Outcome
No IP address, device or student ID is stored. Reports for all 48 teachers generate in one batch.

TanStack Start · Supabase · Vercel

Articles & photosFlipbook journalOne link per subject
Education · PublishingCustom Software

A school annual journal, as a flipbook

Challenge
Turning over a hundred student and teacher articles, with photos, into something thousands of parents could open on their phones.
Solution
A page-flip web journal with a contents index, one link per subject, and optimised images, built to stay fast under heavy parent traffic.
Outcome
Live online with 113 articles and 320 photos, shared with parents through one link per subject.

React · Vite · Vercel

See all projects

§ 07Founder perspective

Vikashni, founder of RJ Automations

A note from the founder

Technology should remove complexity, not create more of it.

Most teams don't lack software. They lack software that fits together. Capable people end up as the glue — copying, chasing and reconciling — and that's the part I want to take away.

So that's the job: understand how your work really happens, build the simplest system that carries it, explain it in plain English, and make sure your team actually owns it afterwards.

Vikashni

Founder, RJ Automations

yes, you’ll talk to me directly

§ — Your turn

What could your business stop doing manually?

Or email directly: vikashi@rjautomations.com

every reply comes from a real person